Job Description
Senior Executive Assistant / Top Tier Investment Firm
We are seeking a sharp, experienced, and professional Senior Executive Assistant to join a Founding Partner’s team. The team is responsible for driving the day-to-day operations as well as executing on strategic projects and high growth initiatives.
The role will be responsible for core executive assistant duties, tracking & strategically planning engagement with our clients/network, and require collaboration with multiple stakeholders across the firm. Maintaining confidentiality, effectively multitasking, having a strong work ethic, and being passionate about achieving our goals will be imperative to success. The Executive Assistant will be a critical team member in supporting a collaborative team running the partner’s operations.
Principal Responsibilities:
• Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones
• Drive data collection & reporting to inform strategic directions
• Assist in prioritizing and streamlining communications to/from Partner, including organizing and composure of emails, and draft and preparation of follow up notes for meetings.
• Be a knowledge conduit and ensure information moves fluidly across the organization in a timely manner.
• Seamlessly coordinate extensive domestic and international travel
• Ensure seamless flow of the partner’s day to day activities
• Proactively and strategically coordinate internal and external meetings
• Work collaboratively with and manage a multi-support team
• Create and implement systems to elevate efficiency and effectiveness of administrative processes
• Provide additional administrative support as needed
Qualifications:
• 5+ years in an executive administrative support role to a partner of C-level executive, with experience in managing complex calendars, travel, and day to day administrative operations.
• Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment
• Thorough attention to detail and superior communication skills
• Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
• Ability to think independently and provide creative solutions
• Strong emotional intelligence and ability to diplomatically navigate complex situations
• Positive attitude - no task too big or too small
• Experience with Microsoft Office, experience with Salesforce ideal
Location: New York, NY
salary range is $140,000 - $160,000 together with a discretionary bonus, health insurance, paid time off, 401k participation with a company matching program, wellness stipend, personal education allowance as well as a commuter benefits program.
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Company DescriptionAt Career Group Companies, the best talent is not hard to come by. We’re proud to partner with our valued candidates and clients to cultivate the perfect career matches for creative, fashion, administrative, and executive professionals at the top companies nationwide.
At Career Group Companies, the best talent is not hard to come by. We’re proud to partner with our valued candidates and clients to cultivate the perfect career matches for creative, fashion, administrative, and executive professionals at the top companies nationwide.
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